HPPOA Meeting Minutes
February 24, 2023

 Harbor Pointe Property Owners Association Annual Meeting
February 23, 2023
7:00PM

The annual meeting of the Harbor Pointe Property Owners Association was held on Thursday, February 23, 2023 at the home of Sharon Sheriff in Brentwood, TN.

Call to Order: HPPOA President Brian Heuser called the meeting to order at 7:08PM

Roll Call:
Brian Heuser, Enrique & Sandra Arevalos, Angie & Rory Lithgow, Cherie & Mark Smith, Ed Neely, Betty Lou Burnett, Allison & Andrew Logan, Patti & Mark Sanders, Laurie & Paul Calkins, Don & Melanie Durham, Greg & Lori Naylor, Cid Weissend, Bert & Janet Laws, Sharon Sheriff

The 2022 minutes were reviewed.
III. Approval of last meeting’s minutes: Comments on last minutes, none. Motion to approve-Enrique Arevalos, Second-Lori Naylor.
Ayes: All Nays: None
Motion approved

Treasurer’s Report – Sharon Sheriff presented the annual report:

2022 Financial Report


Motion to approve Treasurer’s Report:

Ayes: All

Nays: None Motion Approved



New Business:

 

Road Maintenance Issues: The county owns most of the roads except for the tributary roads. County had Bond with contractor and let it expire and county is in a poor financial state to benefit pursuing legally. Brian Heuser met with Danny Hale, Road Superintendent for Dekalb county. Enrique has asked owners to call the county and complain about the road issue hoping with numerous people calling for action will have positive results.

 

Website needs to be updated: Sharon has suggested a new more user’s friendly platform enabling owners and public/realtors to access greater information. Brian initiated a budget of no more than $2,500 to get this service done. Bert Laws has volunteered his time and skills to help Sharon with the current site in the meantime.


Ayes: All – Nays: None Motion passed.

 

Amending the Bylaws: To amend bi-laws it takes a vote of 50% + 1, to increased dues take 75%. The association wishes to take another vote in early fall to amend the bylaws is to raise funds for the following…

  1. Advocate as an association to the county for much needed road work, paving, sealant, gravel, etc.
  2. Change the clause to amend the vote to 50% +1 to raise dues and assessments.
  3. Update the language of the “commercial uses” clause.
  4. Update the Harbor Pointe entrance sign by perusing bids for improvements, capped at $2,500 before contributions.


Brian Heuser calls for motion for amendments, was seconded.

Ayes: All

Nays: None. Motion passed


Board elections:

President: Brian Heuser, remaining 2 years of 3 year term 2024 Treasurer: Sharon Sheriff, 3 year term, 2025

Secretary: Lori Naylor Nominated by Brian Heuser, second, by (Laurie Calkins) 3 year term Board member: Mike Bidwell Nominated by Enrique Arevalos, second (?) PENDING

Board member: Paul Calkins, Nominated by Rory Lithgow, second, Enrique Arvallo, 2 year term ending 2024

Brian calls motion for elections,

Ayes: All - Nays: None


Member Issues:

  • Lot 9 building a primitive hunting cabin. Debris is collecting on this lot, and he continues to dump on the lot.
  • Lot 2 and/or 3 is starting excavation and gravel is out into the street.
  • Board will send registered letters with copies of bylaws to both lot owners.

 

  • Maintenance of sides of roads, spraying or mowing.
    Board will inform county for their roads and association will be more proactive for maintenance.

  • Lot next to the Arevalos’ (Morton’s) cutting trees, dumping gravel and had unattended fire.


Adjournment was called by Brian, second, (?)


Vanessa Victor-Jones

Secretary