HPPOA Meeting Minutes
February 28, 2024

 Harbor Pointe Property Owners Association Annual Meeting
February 28, 2024
7:00PM

The annual meeting of the Harbor Pointe Property Owners Association was held on Thursday, February 28, 2024 at the home of Sharon Sheriff in Brentwood, TN.

Call to Order:   The meeting was called to order by President Brian Heuser. A moment of silence was observed for Mike Bidwell and Bill Sheriff.  

Roll Call:
Members present: Enrique and Sandy Arevalos, Rory and Angie Lithgow, Betty Lou and Jim Burnett, Patti and Mark Sanders, Norma and Mike Rice, Bert and Janice Laws, Patrick Spear, John Neely, Joy Bidwell, Sharon Sheriff and Brian Heuser. Also there were 20+ Proxies.

The 2022 minutes were reviewed.
Approval of last meeting’s minutes: 
Ayes: All Nays: None
Motion approved

Treasurer’s Report – Sharon Sheriff presented the annual report:

2024 Financial Report


Motion to approve Treasurer’s Report:

Ayes: All

Nays: None Motion Approved


Old Business:

 

Brian has met with the roads department of Dekalb County. The county has no money to improve roads. HPPOA may partner with the county to do the worst sections. Cost to the association would be $10,000 for 200-250 ft. Motion was made by Patrick Spear and seconded by Mark Sanders to approve $10,000 intended for the road repairs in 2024. It will be at the discretions of John Neely which sections to be repaired. Motion carried.


Next order of business was the deteration of the “S” curve.  Neely Construction could repair and owner chip in for the repair. HPPOA would indemnify the Neely Construction for preliminary work and subsequent work on remediating the cut back. The county would have to approve. Motion was made by Bert Laws and seconded by Patrick Spears for Neely Construction to proceed with preliminary work.


Other business on the agenda was discussion of updating the covenants. Many things have changed in 24 years. A lawyer has been contacted to help draw up a new and appropriate covenant that complies with current TN law. The cost would be $2500. Motion was made to rewrite the covenants and bring them up to TN law by Bert Laws, seconded by Rory Lithgow. Norma Rice was appointed to serve on the committee to rewrite the covenants.  After we receive new covenants, there will be a referendum and vote by the whole association on the revisions.


Also brought up was the buying a salt spreader and buying salt from the county. It would be used when we have a snowstorm and residents can’t get out. It will be kept at yet to be decided home. Motion was made by Joy Bidwell and seconded Mark Sanders that the association purchase a salt spreader.


Board elections:

New Board members were on the agenda next. Brian Hueser was elected to another 2 year term. Angie Lithgow was then elected to serve 2 years.


New Business:

A summer social was planned for Friday, July 5th. It will be held in the Harbor Court cul-d-sac, Joy Bidwell’s driveway.  Save the date notices will go out soon. 


Adjournment was called by Brian, second, (?)


Respectfully Sumbitted,

Lori Naylor

Secretary, Harbor Pointe Property Owners Association