Meeting Minutes

HPPOA Meeting Minutes
February 17, 2016

8/27/2016 4:45 pm
MINUTES OF HARBOR POINTE PROPERTY OWNERS ASSOCIATION
FEBRUARY 17, 2016

The annual meeting of the Harbor pointe Property Owners Association was held on February 17, 2016 at the home of Bill and Sharon Sheriff. Lot owners present were: Enrique and Sandy Arevalos, Jordan Asher, Jim and Catherine Kelly, Randal and Janice Mashburn and Bill and Sharon Sheriff. It was noted that notice was given by mail to all property owners of record of the meeting and that those present and by proxy constituted a quorum for the meeting. Enrique, President of the association, called the meeting to order.

The minutes were approved as recorded. The treasure’s report was presented by Jim Kelly, treasurer and accepted.

Next was a discussion surrounding the Architectural committee since Yoli Redro was going off the board as Chairman of the committee. It was noted the positive work of the committee under Yoli’s leadership. A draft of a revised Manual of Standards had been completed as well as an Application Request Form. Both of which need to be completed and approved by the new committee and the Board. It was suggested that language be added to the application whereby the applicant affirms that they have received, read and acknowledge the association By Laws and The Declaration of Reservations and Restrictive Covenants for Harbor Pointe at Centre Hill Lake, including the requirements of Article XV. Discussion followed regarding whether there was a limit on what the Board could compensate an Architect and Engineer to serve on and preform the duties as required by the Covenants. It was confirmed that the Board had the authority to establish the appropriate compensation and did not feel limited. It was recommended and the Board Chair concurred, that Kyle Hazel be asked, and if he was willing, be appointed the new chairman of the Architectural Committee. The drafts of Manual of Standards, the Application request forms along with the input of property owners present at the meeting would be passed on to the new chairman for completion and subsequent approval. 

A discussion then followed regarding the on going concern of the condition of Poplar Flatt Road. Discussion focused on identifying the right person who could provide guidance as to best affect the desire outcome of the county.

The next order of business was the election of 3 people to the Board as Yolie Redro, Enrique Arevalos and Jim Kelly rotate off. A motion was made by Catherine Kelly that Enrique Arevalos and Jim Kelly be re-elected and Jordan Asher be elected to the Board to replace Yoli Redro The motion was seconded by Bill Sheriff. The motion passed by unanimous vote.

Respectfully submitted

Sharon Sheriff
Secretary